Tapping Into Your Magical Hiring Powers

As a Career Coach, I come across questions or discussions from job seekers “looking for recruiter who can get them a job“.

From the way these statements are worded, it seems that all it takes for the job seeker to get a job is finding a recruiter with magical hiring powers.

But, is it really true?

Do recruiters have hiring powers and how much of the success or failure of the job search depends on the recruiter’s magical hiring powers?

In this post, I will clarify the recruiter’s role and show you how to tap into the magical hiring powers available to job search candidates!

1. Recruiters Are Gatekeepers
   

   Recruiters, staffing agencies or placement services simply screen and then forward resumes to employers / clients.

   A placement service will forward your resume to the client / employer if you have performed jobs in the past related to the job posting.

   If the employer is picky about resumes or complains about the quality / number of job candidates, the staffing / placement service will raise the requirements for submission.

   But keep in mind that recruiters do not exclusivity to job postings in a broad sense because you can always forward your resume to employers, have a staffing agency do it for you or do both.

2. Recruiters Are Lie Detectors
   

   Generally speaking, many recruiters in the Information Technology (IT) industry do not have a technical background.

   They have not worked with or used the tools listed on your resume / job posting and cannot really say whether you are qualified or not.

   So, what they do is check your resume to see if it will pass a very basic, unsophisticated lie detector.

   Recruiters want to know such things like: where you have worked, what titles you held and whether you are eligible t work for the client.

   Note: when working with recruiters, take the extra step of convincing them that your resume and background is a good fit, because they may not be able to tell the difference!

3. Can Staffing Agencies Claim Exclusivity?
   

   Generally, employers will use multiple staffing agencies and then use their own internal hiring team to narrow the pool of resumes down to a few candidates who would be interviewed or hired.

   An Employer may also decide to be discreet about the hiring process and use only one staffing agency.

   But even in this case, the staffing agency does not make a hiring decision. All the placement service can do for you is forward your resume to the employer.

4. Who Makes Hiring Decisions?
   

   In all cases, it’s the employer’s internal hiring team / manager that makes the hiring decision and not the placement / staffing agency.

   Recruiters do not have magical hiring powers and you cannot base your job search on claims of exclusivity by a recruiter.

   Remember that the job search process is a democratic process and that you, the staffing agency and the employer all participate or play active roles in the process.

Discover Magic In A Law Of Numbers

One of the most important laws in the hiring process is the law of numbers.

This law says that “the more resumes you submit and job interviews you take, the greater your chances of getting hired!”

The law of numbers gives you magical hiring powers because the more recruiters, staffing or placement agencies you submit your resume to … the greater are your chances of getting hired.

So, my advice is, don’t look up to recruiters, staffing / placement agencies instead, look-up to yourself by tapping into your own magical hiring powers!

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How To Become A Technical Writer

While reading through the instruction manual or documentation for a new software or hardware, have you every stopped to think of the professional who wrote it … a Technical Writer?

Technical writers have to document systems, processes or product / software features in such a way that anyone reading the material can understand it with little or no additional outside help.

Technical writers may write or describe a very technical system to a general, less-than-technical audience.

At other times, technical writers may even write for a highly specialized, skilled or technical audience.

Regardless of whether a technical writer is working on on-line help, user manuals, proposals, web pages, newsletters, white papers, design specs or system manuals, his/her goal is always to communicate clearly with the audience.

The rest of this post is devoted to giving you a lot of detailed information about the skills, career. job prospects and mindset of successful technical writers in addition to answering questions such as:

• What is a technical writer?
• What is the job of a technical writer in an Information Technology (IT) setting?
• What is the job outlook and compensation for technical writers?
• Who Hires Technical Writers?
• What Factors Drive The Demand For Technical Writers?
• What Does A Typical Day In The Life Of A Technical Writer Involve?
• What Are The Soft Skills, Personality, Hard Skills, Training And Education of Technical Writers?
• What Are The Toughest Challenges Facing Technical Writers?

What Does A Technical Writer Do?

A technical writer in the Information Technology industry communicates technical information clearly in written form to technical professionals like business analysts, project managers, software developers or less than technical end users or customers.

This typically means writing user manuals for software products, creating documentation for projects, documenting processes or system designs or even preparing technical specifications documents.

The duties of a technical writer involve more than just writing documents.

It usually starts with research and then goes on through several editing cycles before the technical writer’s documents are ready to be published or distributed to consumers or end users.

Research As A Technical Writing Skill

When the technical writer is assigned to a project, the first step is to thoroughly research the subject material.

Once enough research has been done, the technical writer will then create a document which communicates information in clear, useful terms. This document is usually tailored to a specific audience.

If it is an end user manual, it will be written in using simple, common terms terms, for instance, than a document written for a technical expert who actually enjoys reading or thrives on highly technical literature.

Editing a Technical Writer’s Work

After a document is written, most technical writers will submit it to editors for review and approval.

This review may be done by one’s peers, an editor who specializes in technical editing or even by a manager.

The editor will check for basic things like proper spelling, grammatical errors, citation and reference style etc.

The editor will also confirm that the document is detailed and clear enough for the audience that it is being created for.

Publishing a Technical Writer’s Work

Once a technical writer’s work is approved by the editor, it is ready to be published;

• As a user’s manual along with the software or hardware it describes
• As an online help site for a web-based or intranet audience or
• As part of a trade journal

What is the job outlook and compensation for technical writers?

According to the Bureau of Labor Statistics, the job prospect for technical writers is on the increase even in the current economy.

One reason why the demand for technical writers has increased is that online services or publications are hiring more skilled or professional technical writers as the e-businesses and online communication section of the economy continues to accelerate and play a bigger part in our global economy.

Who Hires Technical Writers?

Software development firms hire technical writers to help with developing software / user manuals and online helps.

Web marketing companies and e-businesses hire technical writers to help with releasing their products.

What Factors Drive The Demand For Technical Writers?

The demand for technical writers is driven by the growth of online services and publications.

There is a demand for skilled technical writers who can convey highly technical or specialized concepts to end users who are not familiar or skilled in the technology, product, system or process that is being described.

A Typical Day In The Life Of A Technical Writer

The first thing in the morning, that a technical writer may have to do, is check their calendar to see what is scheduled for the day, such as meetings.

Next, they will prioritize each task to make sure that tasks with the highest priority are done first.

Meetings are usually top priority because of the information that may be gained by interacting with stakeholders, users, clients and other professionals like business analysts, subject matter experts, computer programmers or project managers.

The number one rule for a technical writer to be successful is to know their audience well. with that said, meetings are important to a technical writer’s career because they are useful for gaining new perspectives and additional knowledge.

If there are upcoming software or product releases, then technical writing tasks may even take high priority at the project level because the technical writers’ work (documentation) has to be ready or accompany the product that is being shipped or released to the market.

Research and Analysis Skills for Technical Writers

The first step in a technical writing project, often a research task, is characterized by reading lots of technical specifications or program literature

Research for technical writers may also involve using beta mode evaluation of software / product for a better hands-on, first-hand knowledge.

The next step is analysis. The technical writer must restructure all the new information as well as existing documentation after research is completed and before writing begins!

The writing starts with preparing a draft document that includes existing writing.

The document may highlight all the areas which have been changed or newly added so that the editor can quickly scan the document for changes and not have to review the entire document.

Technical Writers – Stay Ahead of the Technology Curve

In addition to daily writing or meeting tasks, technical writer have to stay up to date on technology by attending professional meetings and technical training that helps them understand their products, systems or processes function.

They may have to read a great deal and even participate in support calls from users of the product so that they understand better, the challenges facing the users of their products.

Technical writers have to attend additional classes, webinars, conferences or even watch educational television or other videos on the topics they are writing about.

Technical writers also have to be involved in gathering business / product requirements and in software or product testing as this helps further their knowledge of how the product or software works.

In addition to this, technical writers have to stay up to date on the skill / training requirements from their employer’s Human Resources (HR) or Information Technology (IT) department.

What Are The Soft Skills, Personality, Hard Skills, Training And Education of Technical Writers?

The skills needed to become a technical writer include strong written communication skills, a strong desire to instruct people and the ability to read or understand new technical literature in a short time.

A college degree in journalism, English or communication is a good place to start for the technical writer’s educational qualifications.

A technical writer needs to be patient while researching a topic and also show the ability to receive criticism because a writing piece may be revised, reviewed or edited multiple times before it is approved.

Finally, a technical writer must be a good teacher or be skilled at explaining information in a step by step manner.

Why Knowledge of Computer Programming Is Helpful to Technical Writers

While knowledge of programming languages is not required for technical writers, they may need the ability to read flowcharts or logic flows, the ability to review or document application program interfaces (API) or web service methods and the ability to read or code in HTML, XHTML or even CSS! because that is helpful for creating online or web-based documentation.

Technical Writers Are Detail Oriented

A technical writer needs to be detail oriented. Generalizations are good to sum things up in a hurry, but the purpose of a technical writer is to provide detailed instruction and information.

If a step is overlooked in the writing process, it can mean the difference between success or failure for the end user or reader of the document.

Depending on what the technical writer is writing about, this could prove to be disastrous on a number of levels. The least of which could be confusing the reader by leaving out an important step.

Technical Writers Need The Ability To Prioritize

A technical writer also needs to have the ability to prioritize.

Accomplishing the most timely tasks first is of utmost importance.

If a technical writer misses a meeting, for instance, he / she also may miss many important updates or new information that is vital for finishing the project.

So, meetings are usually high priority for technical writers. If a technical writer misses an important meeting, the end result may be an inability to understand or document “how to the system works in a critical place”.

Technical Writers Need Critical Thinking Skills

There are college courses and books that can be used to develop critical thinking as this is a wonderful skill for technical writers to have.

Critical thinking is used every day in the life of a technical writer.

Technical Writers must be skilled at asking questions about what readers or end users must know or learn from the documentation to achieve their goals.

Other questions that technical writers ask may include:

• Where should this information be included that’s best for the user?
• What will be most confusing about the process you are writing about for the end user?
• How can you make it less confusing?

What Are The Toughest Challenges Facing Technical Writers?

Technical writers may sometimes have to deal with feeling as though their time is being waster or that their work is futile or tedious

Sometimes a technical writer may have to erase their work and start from scratch based on feedback from editors or end users.

Sometimes changes may be requested at the last minute or for insufficient reasons as far as the technical writer is concerned.

So it’s important for a technical writer’s career that he / she stays patient or manage their personal feelings of frustration or discouragement during the editing process and not feel like the editing is a judgment on their entire life.

Final Thoughts on The Technical Writing Industry

Don’t be fooled, while a technical writer’s job may sound somewhat tedious or boring at first, it involves a great deal more just than sitting down to write technical documents.

The readability or ability to write in a way others can understand has a huge impact on the work flow of other Information Technology workers who use depend on the technical writer’s work. This includes business analysts, software developers or project managers.

To do a good job, a technical writer needs to be not only a great writer, but a great communicator in every regard.

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The Survivors Guide To Overcoming Unemployment

I realized right away, that what she lacked was an understanding of how the IT job / career market works. The sort of information that is generally omitted in schools because no one thinks it is important enough.

So, after she shared her story with me, I did some research and came to the startling conclusion that she was not alone.

I discovered that there was a big gap in our educational system and I am not just talking about schools, but staffing / recruiting / training agencies as well.

The problem was that all the players were in a hurry to make ends meet and no one really cared about the professional whose career or job was at stake.

For example, recruiters / staffing agencies will only work with you when your skills and experience matches that required on a job posting.

They will not think of helping you bridge the gaps in your skills, resume or experience or advancing your career further through coaching and mentoring.

So I started educating people on how to thrive or succeed in the Information Technology (IT) world and as a result this website (www.it-career-coach.net) was born.

Today, I have been giving another unique opportunity to help because a number of you are talking to me about their unemployment situations or asking for my advice or suggestions along those lines.

I want to say, thank you to everyone who has been talking to me about their unemployment situations.

I appreciate the trust you place in me and more importantly, your courage in talking about it!

I am dedicating the “FREE Survivors Guide To Overcoming Unemployment” below to those of you who are out of work..

Please download and read this career guide and learn how to survive unemployment or get productive by earning an income again.

I retain all the copyrights to this career guide. However, you have my permission to distribute it or share it with anyone (friends, strangers, colleagues, etc) or post it anywhere.

Download The Survivors Guide To Overcoming Unemployment Below

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How To Handle Recruiters Phone Calls

Recruiters are the gatekeepers for business analyst jobs.

They are in touch with more employers, consulting or full-time engagements than most business analysts.

This post answers the question of how to handle or deal with recruiters calling about business analyst jobs.

If you need help with a Question or Challenge, be sure to submit your question as a comment on this page and I will answer it fully just as I am answering this reader’s question below!

If you enjoy reading this post, please be sure to … Share this Post with Friends

Here is a question posted by a business analyst on how to deal with recruiters

I have received some phone calls from recruiters recently about BA jobs.

We talk about the description, and then my experience.

At the end of the call, they always promise to call back.

They most likely never do. When I try to follow up, they most often do not reciprocate.

Is this typical

Or is the a better way for me to handle these calls

How To Handle Phone Calls From Recruiters

Handling recruiters successfully depends on your ability to put yourself in the recruiter’s shoes or negotiate from a point of strength.

Here are some tips on how you can do just that!

1. Put Yourself In The Recruiter’s Shoes

   Recruiters are primarily out to help their bottom line.

   With that in mind, your conversations with recruiters must prove beyond a shadow of doubt that you are qualified for the job.

   This means that you are not trying to convince, beg or plead for a job but that you come across as a skilled, experienced or knowledgeable business analyst with a pleasing personality.

2. Tailor Your Conversation To The Job Description

   Recruiters generally have a light grasp of technology.

   Which means that they may not be as familiar with the requirements listed in the job description as you may think.

   So, make it easy on recruiters and present your skills, experience or background in the light of the job description at hand.

   For example, if a job description is posted for a business analyst with business use cases skills and you present your skills as system use cases, you may be passed.

   So, make sure that your skills, background or experience cover the specific requirements mentioned in the job description.

3. Grab The Recruiter’s Attention

   Get your act together before getting on the phone with the recruiter.

   While on the phone, take charge of the conversation and grab the recruiter’s attention within the first few minutes of the conversation.

   All things being equal, recruiters tend to feed off your energy level.

   So, if you sound positive and upbeat, they will conclude that they want to do business with you.

   If you sound unsure of yourself, they are likely to conclude that you are hiding something or that you are not as good as you need to be!

   The best preparation is to rehearse your opening statements or polish your presentation before getting on the phone with the recruiter.

4. Looking for a Job? Stay Busy!

   Don’t sound like you are just staying at home waiting for a job, even though that may be the truth.

   Talk about how busy you are and how you are lining up interviews because recruiters are wired to follow the herd.

   In other words, if you sound like you are busy taking interviews and lining up jobs, they will scramble to represent you as well.

   But if on the other hand, you sound like you are having difficulty finding interviews, they will shy away from you too!

   Recruiters behave like this because they reason that if their colleagues are not going after you, then either you are not qualified or not a good match for the job.

I hope that these tips will help you represent yourself better to recruiters.

One of the well-kept secrets of working with recruiters is that they prefer polished, professional presentations from candidates who seem to know what they are doing even.

This is because recruiters often cannot distinguish an experienced, skilled or knowledgeable candidate from another business analyst who is less skilled.

So, plan, prepare and present your skills in the best light possible and you will win their hearts and souls

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How To Break The Unemployment Cycle

Sometime ago, Glendal (a project manager on this website) asked me to suggest a solution for the current unemployment crises facing the USA. While still working on an answer to that, the same question was again popped to me in a recent interview with Dice.com.

Since this is a question weighing on the minds of people … Today, it will be my pleasure to answer the question: “How To Solve The Unemployment Crises Facing The United States of America.“.

I will preface my solution by saying that unemployable people will find that their situation results from either not having the right skills or not knowing how to market their skills or both!

Disregarding folks who can’t work because of disability or medical issues, you will find that most people can find work, if they pay enough attention to their skills, hands-on experience or their marketability.

How To Break The Cycle Of Unemployment Facing The USA

The solution to unemployment is embracing a lifestyle of learning new technology. For your career or skills to be marketable, what you know must be tied into a facet of technology that is currently in-demand in your industry.

Why should you care about technology?

Technology in one form or the other creates or eliminates jobs and drives the entire economy forward. When you ride the wave of technology, your career is in-demand and when your skills are behind the technology curve, your employment prospects start to dwindle!

So, one of the biggest challenges facing unemployable people is that their skills are behind the technology curve.

Read about the dependency between modern-day careers and technology in this article titled: “Always Be Learning“.

Here are some pointers or indicators of having skills out of touch with today’s technology.

• College Band-Aid

  You have a college degree and you think that makes you employable. Or you don’t have a college degree and you think that is the reason why you can’t get a job!

• The Gold Watch Syndrome

  You are too focused on racking up years of service or retiring with a gold watch at the end of your career.

  Losing your job forces you to face the unpleasant reality that employers don’t care about years of service anymore!

• Certified Incompetent

  You view certifications as the roadmap to career success and so, you buoy your career up with them.

  Only to lose your job because your employer eventually sees through your certified incompetency.

A long-time ago, having a college degree guaranteed an entry-level job at a great company. Once you were hired, you would stay at that one job and build your nest egg.

Today’s employer hires for sharpness of skills or breadth of experience and not for old-school reasons. And you have a job, only for as long as your skills are in-demand or you stay-ahead of the technology curve!

How To Be Employable

• #1 – Bridge Technology Gaps by Learning New Skills

  Learn skills that are in-demand by employers.

  Don’t just learn the skills you like or want, develop skills that are actually being posted in real-world job descriptions.

  Don’t wait for employers to lower their requirements and don’t plan on finding work with obsolete skill-sets either.

• #2 – Stay Ahead Of The Technology Curve By Constantly Updating your Skills

  Plan to update, improve or become an expert at what you do.

  Don’t assume that what you learned 1 year ago is still current … because it’s not.

  If you sharpen your skills constantly, you will become a highly skilled or sought-after technology professional.

  If your skills are sharp, you will be highly employable and in-demand … even as employers compete for your services and not the other way round!

• #3 – Always Be Learning

  Invest time, money and effort on a continuous basis in your career development.

  Don’t bet on making a one-time investment that will keep you employed for the rest of your life because that is no longer realistic.

  What is realistic is an expectation to “get out of your career … only what you put into it“.

  So, invest money, time and effort into learning new skills or updating skills continuously and you will be sought-after or in-demand in your industry.

• #4 – Market Your Skills Better

  A number of unemployed people can get jobs if they just learned how to market their skills better.

  If you hate to hear the “marketing word”, here how to market your career without being a shameless promoter!

  • Build Your Brand Or Become A Leader

    Start by doing what you love and then convey your passion at job interviews.

    This last point is important because hiring managers or employers love to hire passionate IT professionals who really care about their skills, their careers or their industry. Because there are so many people that are out to just get a job … your passion will stick out in a crowded job market!

    If you can’t find something that you love, then go into a career that you can eventually become really good at.

    Finally, build a brand around networking with people and solving the problems facing your industry.

    The approach that I’m talking about is explained in an article titled: Become A Leader And Get The Job You Want!

• #5 – Choose A New IT Career

  Let me wrap up by saying that this post is intended for Information Technology (IT) professionals (business analysts, computer programmers, database professionals, software testers, project managers, etc).

  If you’re not already an IT professional or you need help with evaluating your IT career choices, I suggest that you get a copy of the THE BLUEPRINT – YOUR ROADMAP TO CAREER SUCCESS E-BOOK + WORKBOOK. Starting with the e-book and finishing up with the workbook, you will learn how to make better career choices.

Finally, unemployment is not based on education or age but on how well-aligned your skills are with the current technology. If you choose the right career, improve your skills constantly, and market your career better, your skills or services will always be in-demand.

You Deserve A Good Life … Go Get It

Read additional thoughts on employment, job prospects and technology titled: “Always Be Learning“.

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starving artist wolfgang amadeus mozart

This article is one in a series on creating or establishing your personal brand and becoming a leader in your industry.

While creating your personal brand is not easy, the benefits speak for themselves; other professionals begin to seek you out, ask for your assistance or offer you compensation in exchange for your help, services or advice.

Creativity is sometimes frowned upon in the workplace because you are expected to follow orders!

Perhaps you’ve neglected using your creative forces in the past because it forces others to think or so that you can keep your head down and stop others from following you!

Becoming a leader or creating your personal brand is not about following others but about using your originality and creativity!

Don’t repress your imagination in hopes that it will get you ahead in the business world because it will actually do the opposite … ensure that you have a mediocre career.

So, get those creative juices flowing, throw away the stiff, boring, compliant, plan persona you adopt for the workplace and let the funny, considerate, original, witty, unabashed, unrestricted, simple, effective, direct, unafraid you come to life!

Here are some tips, tricks and techniques that can help your personal creativity efforts:

1. To become an expert or a leader, publish or produce useful information in an appealing way using content that is worth your audiences’ time.

2. Start creating a layout for website to get your creative juices flowing. Think of a funny or interesting blogging topic for your industry. Introduce your topics using witty content titles and don’t be afraid of your creative side.

3. If you’re insecure about how your ideas come across, get a proofreader or test-audience but don’t stop writing

4. Involve your friends and family as critics, as long as they remain honest in their response and you don’t react to their opinions?

5. Getting in touch with your personal creativity is as a fun and exciting project, so don’t stress out if it doesn’t blossom overnight

Establishing a reputation as a leader in your industry helps you get better job offers, consulting engagements or career assignments.

Remember that on the road to becoming a leader, you will have to stand out by letting your personal creativity show through.

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I just received a question that has to do with age discrimination for a Java programmer and I would like to share it with you.

Reader Question:

I would like to find an IT Career Coach in San Diego CA.

I am a certified Java Programmer, and have an academic background in applied mathematics, but I did not work with J2EE and data bases, I would like to know what type of career is available in my age 55, what additional training is necessary.

Sincerely.

Here is my answer to this question:

Hi :

Thanks for getting in touch with me today about your java computer programming
career.

I would certainly like to help you achieve your java training career goals.

Your age does not have a lot to do with your software development career success and here is why:

1. There is a federal law against age discrimination and most employers are aware of that. Click here to read an article on Wikipedia titled:
Age Discrimination in Employment Act

2. A lot of hiring or recruiting is done based on your resume and your interviewing skills. If your resume looks good and you perform at your technical interview, you will get a JAVA programming job in the current job market for java programmers …. guaranteed!

3. The demand for programming skills far outstrips the supply, so you will probably end up having multiple job offers, even if you don't have a lot of experience, but can demonstrate reasonable java programming aptitude and an excellent attitude during your technical interview.

In other for me to help you assess how much work you need to do to get a Java programmer job, please answer the following questions:

1. How much practical, real world, hands on Java programming experience do you have?

2. What types of Java programming projects have you been working on for the last 5 years?

Please do get back to me with these answers as soon as you can.

Thanks,

Kingsley Tagbo, IT CAREER COACH

http://www.it-career-coach.net

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About The Author

My name is Kingsley Tagbo and I'm a technical expert living in Saint Louis, Missouri. I write about the training, coaching, mentoring
and personal development of software development professionals including business analysts, computer programmers, testers, project managers, web
designers, data analysts, report writers, software developers and other information technology professionals .

My firm, Exacticity, performs software development consulting and training for clients throughout the United States, Canada, the United Kingdom, Singapore,
Australia and New Zealand. If you are in need of software development consultants or training, click here to get in touch with me.

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